Owner Statements are available on all plans for one property. If you're interested in using Owner Statements for more than one property, contact our Customer Success team about upgrading to our Mogul plan: [email protected].
Add a Transaction:
Click Operations > Owner statements > Transactions and click +Add New
Fill the transaction details, and click Save
More about transactions
Transactions show on Statements, and are charged depending on the type (expense or credit). Transactions could align with a bank account transaction, but can be split across multiple properties (and therefore show on multiple statements).
The Transaction details section defines the Statement month that the transaction will appear on.
The Date of transaction represents the date you made the transaction. If you did a shopping trip on August 2nd, that transaction will show on your August statement. For repeating transactions, you should select the date that you'd like the transaction to start repeating.
A transaction can Repeat weekly, monthly or every booked night.
Weekly transactions will create a new transaction each week starting on the date of the transaction. This is great for fixed weekly expenses, like pool cleaning services.
Monthly transactions will create a new transaction every month starting on the date of the transaction. This is great for fixed monthly expenses, like a trash service.
Every booked night works a little different. A single transaction is created each month, and the QTY of that transaction increases for every night stayed in that calendar month. For example, the resort your property is in charges you $100/night that you host a guest.
A Receipt can be uploaded, and will be accessible on the most relevant Statement. Receipts cannot be uploaded to repeated transactions when they're created, but they can be uploaded after the scheduled date passes and the transaction is posted.
The Transaction items section will show on Statements.
Select the Property that item is for.
Give it an Owner-friendly Description.
Select from a list of Categories: Supplies, Maintenance or Uncategorized.
The Amount is how much that particular item is.
The optional Markup column can be used if you charge your Owners a markup for the item. For example, Kitchen sponges might cost $17.23, but you charge an extra $50 Markup to account for your trip to the property to drop off the supplies.
The Total for the line item is the Amount + Markup.
To add more line items, click + Line and complete the fields. (Repeating transactions can only have one transaction item).
Frequently asked questions
Frequently asked questions
Can I associate a single transaction with multiple properties?
A one-off transaction can have multiple line items, and each line item is associated with a property. If you've purchased 100 rolls of paper towels and plan to split the expense between 3 properties each owned by different Owners, you can accomplish this by adding a different line items for each property. Only the line item (and total amount) relevant to the specific property will show on the Statement.
If I add a transaction for a month that has already passed, which Statement will it appear on?
The answer depends on whether the Statement has been Published or not.
If you add a transaction for November 2nd, and your November Statement is already published, the transaction will show on the next unpublished Statement (e.g. December, if it's still In Review), ensuring you can still account for transactions that you might have forgotten to add in time.
If you add a transaction for November 2nd, and your November Statement is still In Review, the transaction will show on the November Statement.