The Calendar in Hospitable provides a unified view of everything happening across your properties. It’s the central place to monitor and manage reservations, availability, pricing, rules, and tasks.
This article gives a high-level introduction to the Calendar and how it’s used.
If you're troubleshooting a specific availability, pricing, or minimum-stay issue, jump to the Troubleshooting section at the end — it links to dedicated articles for each scenario.
Accessing The Calendar
Log in to your Hospitable account.
In the left sidebar, click Calendar.
Use the property selector at the top to switch between properties, or open the multi-calendar view to see several properties side by side.
Calendar Views
The calendar has two layouts and two view modes. You can combine them depending on what you're looking at.
Layouts
Single-property view — A detailed month view for one property. Shows reservations, blocks, nightly prices, and minimum stay per night (see screenshot below).
Multi-calendar view — A timeline view across multiple properties. Useful for portfolio-level oversight and spotting gaps in availability (see screenshot above).
View modes (toggle in the top right of the calendar)
Occupancy calendar — Shows reservations, manual blocks, nightly prices, minimum length of stay, and Rule Sets. This is the default view and the one you'll use for pricing and availability work.
Task calendar — Shows operational tasks (such as cleaning tasks tied to checkouts), who they're assigned to, and whether assignees have accepted, declined, or not yet responded. Days with multiple tasks are grouped into a single pill that expands when clicked. For a deeper walkthrough, see Overview: Task Calendar.
What You Can Do From The Calendar
Most calendar actions are done by selecting one or more dates and then using the options that appear in the right-hand side panel.
Pricing and availability
Set or override a nightly price — Enter a custom price for the selected night(s). Manual price edits are underlined on the calendar so they're easy to spot.
Set a base price — When Dynamic Pricing is enabled, the side panel lets you change the property's base price (Conservative, Recommended, Aggressive, or a custom amount). The base price is the foundation Dynamic Pricing flexes around.
Set minimum and maximum prices — Define the floor and ceiling Dynamic Pricing will never go below or above. You can set these globally or per day of week.
Preview and enable Dynamic Pricing — Click Preview dynamic pricing in the side panel to see projected nightly rates side-by-side with your current prices before activating. Dynamic Pricing is set up per property, and previewing requires a desktop screen wide enough to show the side panel.
Set Dynamic Minimum Night Stays — When Dynamic Pricing is enabled, configure longest stay, shortest stay, optional gap-night minimums, and a strategy (Decrease sooner, Recommended, Decrease later) from the side panel. See Dynamic Minimum Night Stays: Overview & Setup Guide.
Set minimum and maximum length of stay — Change the minimum (and maximum) number of nights required for stays starting on the selected date(s), independently of Dynamic Pricing.
Set check-in and check-out restrictions — Block specific days of the week from being used as check-in or check-out days for the selected range.
Block or unblock dates — Manually mark nights as unavailable, or remove a manual block.
Apply a Rule Set — Apply a saved Rule Set to a range of dates to push pricing adjustments, min/max prices, stay-length rules, check-in/out restrictions, and channel-specific discounts (Early bird, Last minute, Length of stay) in one action. Rule Sets can be applied across multiple properties at once from the multi-property calendar. See Rule-Sets: How They Work and How to Create a Rule Set.
Reservations and guest experience
Open or create a reservation — Click an existing reservation to view details, or create a direct or manual booking on an open night.
Jump to the guest conversation — Open the reservation's inbox thread directly from the side panel.
View guest portal status — See how the guest is progressing through the guest portal, including completion of pre-stay tasks.
View and edit scheduled messages — See which automated messages are queued for the reservation and adjust them.
View and add reservation notes — Read existing internal notes or add a new one for your team.
Tasks (in Task view)
View, assign, or reassign tasks — Click a task pill to see details, assign a teammate, or change the assignee. Unassigned and declined tasks are shown in gray with an alert icon so they're easy to spot.
Edit or remove tasks — Update task details or delete the task from the same panel.
ℹ️ Which actions appear in the side panel depends on your role. Secondary users only see the options their permissions allow — for example, only secondary users with Calendar → Update pricing and Update availability and min stay permissions can create or edit Rule Sets, and only primary users can activate Dynamic Pricing.
Watch a Calendar overview
The video below walks through the main Calendar views and interactions, including switching properties, viewing reservations, managing tasks, and updating pricing.
How Calendar Data Is Sourced
The values shown on your calendar — availability, price, and minimum stay — can come from several sources, depending on how your property is configured:
Default rules set on the property (nightly rate, weekend rate, default minimum stay, preparation time, and similar).
Manual edits made directly in the Hospitable calendar.
Rule-Sets applied to a date range.
Hospitable Dynamic Pricing, when enabled for the property.
External dynamic pricing tools such as PriceLabs, Wheelhouse, or DPGO, when connected.
Channel-side source - Only happens if there has been no change to the data since Hospitable originally pulled it in from the booking channel at the time of connection.
Hospitable consolidates all of these into the values you see on the calendar and then pushes the final values out to your connected channels.
💡 For properties connected to Vrbo through the Official API integration, Hospitable now manages availability, pricing, and minimum stay directly through Vrbo's API rather than through an iCal feed. This gives faster, more reliable two-way sync. If you're still on the iCal-based connection, see the Vrbo Official Integration article for migration details.
Dynamic Pricing and Dynamic Minimum Night Stays
If you use an external dynamic pricing tool, Hospitable receives prices and minimum night stays from that tool and treats them as the baseline for the calendar. Manual overrides and Rule-Sets still apply on top.
If the price or minimum stay shown on your calendar doesn't match what you see in your dynamic pricing tool, see Troubleshooting Pricing and Minimum Stay Discrepancies Between Hospitable and External Dynamic Pricing Software.
Troubleshooting
If something on the calendar doesn't look right, start with the article that matches your scenario:
A night looks available or blocked when it shouldn't → Troubleshooting Availability Sync Issues
A price in Hospitable doesn't match the price on Airbnb, Booking.com, or Vrbo → Troubleshooting Pricing Sync Issues Between Hospitable and Booking Platforms
A price or minimum stay doesn't match your dynamic pricing tool → Troubleshooting Pricing and Minimum Stay Discrepancies Between Hospitable and External Dynamic Pricing Software
A minimum night stay in Hospitable doesn't match a booking platform → Troubleshooting Minimum Night Stay Discrepancies Between Hospitable and Booking Platforms
⚠️ Before contacting support, check the source label of the affected date. Knowing which system produced the value (Hospitable, an external dynamic pricing tool, Hospitable's Dynamic Pricing feature, a Rule-Set, or the booking channel itself) is the single most useful piece of information for resolving any calendar discrepancy.
FAQs
What does the "Auto tuned" label in the Dynamic Pricing sidebar mean?
What does the "Auto tuned" label in the Dynamic Pricing sidebar mean?
"Auto tuned" indicates that a Dynamic Pricing setting (e.g. Custom Base Price, Weekend Pricing, Seasonality) has been pre-fitted to your property's own pricing history instead of using Hospitable's default recommendation. It only changes the values shown in the Dynamic Pricing Preview — it does not affect the prices on your live calendar unless Dynamic Pricing is turned on. If Dynamic Pricing is off, your calendar continues to use your Nightly / Weekend base rates (plus any per-platform markups and manual edits).