When a teammate uploads a photo to a task in the Tasks App, you can share that photo with anyone, even people who don't have a Hospitable account. This is useful for damage claims, insurance evidence, cleaner disputes, or anyone who needs to see proof of the condition of a property.
Each shared photo comes with read-only capture details (when it was taken, the device used, and where it was taken) so the recipient can verify the image is authentic.
How to generate a shareable link
Open the task that contains the photo you want to share.
Tap or click the photo to open it.
Select Copy link to share.
Paste the link into an email, message, or damage claim form.
Anyone with the link can open the photo. They do not need a Hospitable account. Only share the link with people you trust to view the image and its details.
Download a stamped copy of the photo
You can also download a copy of the photo with the capture details stamped onto the image itself. This is useful when a damage claim form, insurance portal, or recipient prefers a self-contained file over a web link.
Open the task that contains the photo.
Tap or click the photo to open it.
Select Download stamped image.
The file saves to your device with the capture details overlaid on the image.
The stamped image includes:
The property address.
The date and time the photo was taken, in the property's timezone.
The device used to take the photo.
The capture coordinates (latitude and longitude).
The stamped image is a static copy. Unlike the shareable link, it does not include the interactive map, and it cannot be revoked once you share the file. The underlying photo and metadata are still read-only and captured automatically by the Tasks App.
What the recipient will see
The link opens a page containing the photo and a set of read-only capture details:
Property location: the address of the property the task belongs to.
When the photo was taken: the date and time in the property's timezone.
Device: the device the teammate used to take the photo.
Photo coordinates: the exact latitude and longitude captured with the photo.
Map: a small map showing both the property location and the location where the photo was taken.
The photo and its capture details are read-only. Neither you nor the recipient can edit the image or any of the information shown alongside it. This is intentional so the record stays trustworthy for damage claims and other evidence use cases.
FAQs
Can I revoke a shared link?
Can I revoke a shared link?
Not at this time. Only share the link with people you're comfortable having full access to the photo and its details.
Can the recipient download the photo?
Can the recipient download the photo?
Yes. Anyone who opens the link can view and save the image.
Can the recipient see other photos from the same task?
Can the recipient see other photos from the same task?
No. Each link points to a single photo. If you need to share multiple photos, generate a link for each one.
What's the difference between the shareable link and the stamped download?
What's the difference between the shareable link and the stamped download?
Shareable link: opens a read-only web page with the photo, capture details, and a map. Best for recipients who want to click through to a Hospitable-hosted page.
Stamped download: a self-contained image file with the capture details overlaid on the photo. Best for insurance portals, damage claim uploads, or anywhere you need a static file.